Document management software allows organizations to organize, collect, store and retrieve files in any format. Its powerful features help to create a seamless workflow, reduce the manual data entry process, and automate business processes. It also helps to reduce inconsistent information, communication issues, and unproductive delays while helping teams work together without fear.

Documents can be tagged in order to help users categorize information and find it easily, regardless of whether they’re scanned or sourced electronically. This functionality streamlines the lifecycle of a document and allows workflows to move it through predetermined steps.

Document management systems are a fantastic solution for employees who work on projects outside of the office, whether it’s a client meeting or a conference call. They offer an archive that can be accessed and shared from anywhere. It also lets you search across different devices and cloud-based platforms, applications or other reference platforms. This can be a tedious process which can result in missed opportunities and frustration.

Many document management systems provide an application for mobile devices that allows team members working from remote locations to capture data, which is later transferred to the central repository once internet connectivity is restored. The streamlining of workflows and a secure user-friendly interface help companies increase productivity. Hightail, for example, offers a free plan as well as affordable plans for businesses that are creative and rely on large images or videos. It also supports offline mode so team members are able working even without an internet connection and upload their changes once they return back to work.