The Difference Between Formal and Informal Meetings

Sometimes, information has to be communicated to a particular department or the entire company in a rather unidirectional manner This requires formal meetings. Meetings that are formal usually are scheduled with a specific agenda, predefined roles and strict protocols. They are designed to boost efficiency and allow for effective decision-making and the outcomes are documented in full minutes of meetings.

Typically the person taking notes at these types of meetings follows a very rigid structure and uses formal language when taking minutes. It could also be that there are guidelines for who is allowed to speak and when. These meetings could be held in a conference room but they usually take place through video conference.

In informal gatherings there is a tendency for the atmosphere to be more relaxed, with participants feeling at ease to voice their thoughts and opinions. This can foster more of a collaborative atmosphere. It is particularly advantageous for teams that work from home or are geographically dispersed.

This can be achieved through interactive methods such as polls or group discussions. Q&A sessions. You can achieve this engaging in interactive ways such as Q&A sessions or group discussions. Diverse views can result in more creative solutions and more rich discussions. It is essential to note key points and actions items regardless of the style or tone of the meeting. This ensures accountability, and serves as a document for future decisions and actions.


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