How to Conduct Board Meetings Effectively

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To maximize the value of board members in their time, it’s essential to conduct board meetings efficiently and efficiently. A little planning ahead can make a difference and include ensuring that the meeting begins on time and that board members have access to the items they require in advance. Using visual aids and presentations can also increase engagement and aid in the discussion process by providing a clearer understanding of difficult issues.

Board members are experts in their field and bring a wealth of experience to the table. However, it is crucial to balance their expertise with a certain amount of professionalism and a readiness to hear other opinions. This will help everyone get along and facilitate productive discussions that result in productive decisions.

Begin the meeting on time

Punctuality, especially in a virtual board meeting, is vital to its efficiency. The first time you start the meeting, it sets a good foundation for the rest of the meeting and ensures that all crucial points are covered.

Check that quorum is present

To begin the meeting the presiding officer will make a call roll for all attendees including presiding officers and staff members. If a quorum is not present, the meeting is unable to take place.

Approve the agenda, including the minutes of the previous meeting.

The board will then look over the minutes of the previous meeting following the approval of the agenda. This allows the board to discuss any changes or prioritizations that must be made. The board can then move on to the following item of business.

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